Careers

About Beautiful Habitat

Founded in 2007, Beautiful Habitat is an award-winning, interior design firm dedicated to the belief that your home should be more than just a physical dwelling. It should provide a deep sense of comfort, support, and joy. We create fresh, timeless interior designs that are reflection of our clients; helping clients live better in their homes. We create lifelong client relationships through excellent client service and a true appreciation of clients as individuals.

We create beautiful habitats.

 

Why join our team?

  • Great teamwork: meet the team
  • Great clients: we have a track record of working with amazing human beings and helping them transform their homes.
  • Work from home with a flexible schedule

 

Our Benefits

Our entire team works remotely with flexible working hours. We meet via zoom each Monday for a weekly planning session.

Beautiful Habitat observes the following holidays during the year:

  • New Year’s Day
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Day After Thanksgiving
  • Christmas Day
  • Day After Christmas

Full-time and part-time regular employees are eligible for paid holidays and vacation time immediately upon hire.

Careers at Beautiful Habitat

Currently Hiring For

Project Coordinator

For any single room design, we may be ordering 20+ different products and working with multiple vendors and installers. The Project Coordinator keeps everything organized and all key players informed of the status. Client Care and Communication are key company values and the Project Coordinator is critical in updating clients on their project each week; our client concierge.

Job Responsibilities include:

 

New Client Onboarding

  • Collecting important client data and adding new clients to all internal systems
  • Sending Welcome packages
  • Assign tasks to the appropriate team member for new clients

 

Scheduling

  • Meetings with design team and clients – Project Launch and Measure, Design Presentation Meetings
  • Meetings with vendors, contractors and design team
  • Coordinate deliveries between client, vendor and design team
  • Manage the calendar invitations
  • Ensure design team has all details needed on-site for a delivery or installation, such as construction documents, delivery or installation documents, checklists of items included in delivery
  • Follow up after meetings/deliveries/installations

 

 

Product Procurement and Expediting Management

The design team will select the products to be used in the interior design plan and will send these to the Project Coordinator. The Project Coordinator then enters the products into Studio Designer.

  • Send RFQ to the vendor for the product
  • When RFQ comes back from vendor, enter the pricing and shipping

 

When products are approved and paid for by the clients, the Projects Coordinator will place the orders and track the products.

  • Send PO’s to vendors and ensure receipt
  • Ensure accuracy of PO and vendor acknowledgement and invoice before handing off to accounting
  • Track items/service status and document in Studio Designer
  • Follow up with vendors/expeditor on orders and claim statuses
  • Communications with bookkeeper regarding invoices, proposals, orders, delivery dates and  installations and sometimes billing questions
  • Filling claims for damaged product

 

Ongoing client communication

  • Manage the Weekly Project Updates to client for active projects
    • Review all project products statuses and update in PU
    • Review meeting notes and communications and all pertinent information to PU
    • Add all meeting dates, times and locations if needed for client reference

 

Other

  • Maintain up-to-date project management system by completing tasks and shifting project
    statuses as needed. Look ahead to assign the next tasks to a team member and with due date.
  • Maintain installation and contractor contacts
  • Maintain files of business licenses and proof of insurance for contractors and installers
  • Manage sales tax licenses renewals and updates to our vendors
  • Open accounts with new vendors
  • Lead vendor liaison
  • Document SOPs and all Procedures for job
  • Create new internal processed and improve existing processes
  • Overall assistance to Principal Designer and Designer

 

 

Required skills

  • Communication and Collaboration: collaborating with the design team and communications between design team and vendors.
  • Organizational Skills: proven experience keeping yourself and others organized and prioritizing multiple tasks and a busy workload.
  • Proficient in general MS office products (Word, Excel), google email, and drop box.
  • A working knowledge of project management or task management systems such as Asana, Teamwork, or similar system
  • Attention to details and accuracy
  • Proven ability to manage multiple priorities under time constraints with attention to detail
  • Excellent written communication
  • Must be comfortable working in a small entrepreneurial environment.
  • Ability to work independently, remotely and as part of a team at the same time

 

Good to have

  • Experience in purchasing and procurement, especially for Interior Design projects
  • Understanding of FF&E procurement and purchasing in the Interior Design field
  • Previous experience with vendors to estimate custom FF&E orders including COM, upholstery, and case goods.
  • Experience with Logistics: shipping, warehousing, tracking and coordination for large FF&E installations

 

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Beautiful Habitat we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. You may be just the right candidate.

 

If this sounds like a perfect fit for you, send a resume to: info@beautifulhabitat.com. Let us know what aspects of this job are the best fit for you.